Poster Sessions

Poster authors will present their posters in plenary during the conference plenary in the Congress Hall on Thursday at 11.45 and at 14.35.

1. National Coordination Point for Research Data Management in the Netherlands (Ingeborg Verheul)

National Coordination Point for Research Data Management in the Netherlands

Ingeborg Verheul (SURFsara, Netherlands, The)

Download poster (pdf): 1 National Coordination Point RDM_Ingeborg Verheul_Liber2016

How do we deal with the explosion of data we are facing in education and research in the Netherlands? How can we store all this data so that it remains accessible for reuse, also in the long term? How do we safeguard scientific integrity? The National Coordination Point for Research Data Management facilitates a national strategy for research data management.

In 2015 SURF (, at request of the VSNU – the Association of Dutch Universities, set up this National Coordination Point for Research Data Management, to facilitate and enhance cooperation and knowledge sharing on all aspects of Research Data Management. The National Coordination Point is based at SURFsara (, one of the working companies of SURF, and is embedded in the SURF Innovation Programme for Sustainable Data (2015-2018).

The National Coordination Point supports the development and implementation of research data management policy for scientific research in the Netherlands and stimulates cooperation among the various stakeholders. Close cooperation with education and research institutions is crucial to this, allowing the Netherlands to efficiently and effectively develop and implement management policy for research data.

How do we achieve this goal? By collecting and disseminating knowledge and information, bringing together the right people, facilitating existing initiatives, providing access to expertise and monitoring developments.

The management of research data is multifaceted. Together with the institutions, we have identified five issues that the National Coordination Point will take up the coming three years: facilities and data infrastructure; legal aspects and ownership; financial aspects; awareness raising/engagement; and support of the researcher.

For each of these issues a Working Group has been formed. The members of each Working Group represent the relevant stake holder groups in a specific area and the Working Groups over all have an broad national coverage.

To get started, the Working Group members, together with the Working Group leaders, all formulated a detailed Working Agenda, to focus on short term, midterm and long term goals to be achieved in their specific area.

To be able to support the researcher in good Research Data Management throughout the whole RDM Life Cycle, the Working Groups feel that close cooperation between experts in IT, Research Support and Policy (including legal and financial policy) is crusial.

The Working Groups work on a tactical level, formulating policies, standards and guidelines, and will escalate the results of their efforts on a strategic level.

Besides facilitating the aforementioned Working Groups, the National Coordination Point collects and disseminates knowledge, tools, standards and best practices on research data management via a website, a platform and an online news letter, to enhance dialogue and the exchange of knowledge and ideas.The website will be available in March 2016 under

The over all perspective of the National Coordination Point Research Data Management has been written down in a Roadmap, which is currently available through the SURF website: (Dutch only for the time being – but will be translated at short notice).

2. Geodata for Swiss Education – Implementation of a national geoportal (Arlette Piguet, Anna Babel, Dirk Engelke, Meda Diana Hotea, Lorenz Hurni, Ionuț Iosifescu Enescu, Patricia Meier, Kalin Müller, Roman Walt)

Geodata for Swiss Education – Implementation of a national geoportal

Arlette Piguet1, Anna Babel1, Dirk Engelke2, Meda Diana Hotea1, Lorenz Hurni3, Ionuț Iosifescu Enescu3, Patricia Meier2, Kalin Müller2, Roman Walt1 (1: ETH-Bibliothek / ETH Zurich, Switzerland; 2: University of Applied Sciences Rapperswil, Switzerland; 3: Institute of Cartography and Geoinformation / ETH Zurich, Switzerland)

Download poster (pdf): 2 Geodata_for_Swiss_Education_Piguet_et_al

There is an increasing demand for geodata in different academic disciplines, such as earth sciences, cartography, architecture, spatial planning and many others. However, until today, there is no central academic geodata infrastructure in Switzerland. The current, two-year project Geodata for Swiss Education (Geodata4SwissEDU) will fill this gap by establishing a national geoinformation access platform for academia.

The project’s central goal is to develop a national geoinformation service for education and research at Swiss universities. It is carried out in collaboration between three partners, i.e. the Institute of Cartography and Geoinformation at ETH Zurich (IKG), the Centre of Competence for Geoinformation at the University of Applied Sciences Rapperswil (CCG HSR) and the ETH-Bibliothek (central university library of ETH Zurich). The collaboration ensures the expertise needed to establish such a service with the necessary infrastructure. The final service addresses Swiss universities, which want to facilitate the efficient and user-friendly access to geodata for their students and researchers.

The platform geodata4edu will comprise both official geodata (federal and selected cantonal geoinformation), which are subject to licence, as well as project-specific geodata. It thereby allows users to easily find and access a wide range of geodata. The geodata4edu platform will consist of a metadata catalogue to find the data and two services for accessing the data. The two different ways of access are necessary to meet the varying requirements of users. GeoVITe, a web-based access platform provided by the IKG, offers a graphical user interface to select, visualise and download federal data, therefore alleviating the need for GIS-knowhow in order to access the data. The HSR Geoportal offers direct access to federal and cantonal data via webservices and thereby meets primarily the requirements of experienced GIS-users who need to combine many different datasets. The national geodata access platform geodata4edu provides multifaceted opportunities. A major advantage is that a centralised service bundles the resources for data and licence collection and opens up for an expanded scientific user group to gain access to a wide range of geodata. Yet, the establishment of a national geoportal also poses challenges concerning the authentication, the regulation of legal issues or the development of a sustainable business model.

The project is running from January 2015 until December 2016. The service is in the process of implementation. The poster gives an overview on the project, illustrates key points of the future service and sheds light on past and potential future challenges as well as opportunities of implementing a nationwide geodata-platform for research and education.

3. Library as university’s data hub – Creating, distributing and using linked data in Helsinki University library (Joonas Kesäniemi)

Library as university’s data hub – Creating, distributing and using linked data in Helsinki University library

Joonas Kesäniemi (University of Helsinki, FI)

Download poster (pdf): 3 Library as university’s data hub_Kesäniemi-poster

In the recent years, libraries have aspired to open up their data. Many of them have done so successfully by themselves or for example as part of a digital library aggregator service such as Finna in Finland. These efforts have usually concentrated on one-way data flow from the library to the outside world. Helsinki University library is turning the tide, and taking an active role in acquiring new and useful data managed elsewhere in the university, and putting it into good use. This poster presents an ongoing work to implement a platform for sustainable and usable linked data for the whole university and how this new service is being utilized within the university and beyond.

The platform combines external datasets and data from different university systems. Data available on the platform currently consists amongst other things of library loan statistics, metadata about library materials and collection, repository objects, publications, research projects, organisational units, disciplines, datasets, classification systems as well as actual research data. All of this is combined into one read-only linked dataset.

Service handles transformation, linking and enrichment of incoming data. It provides both restricted and public access to configurable subsets of the overall data through datadumps and APIs. Since library acts as a broker of someone else’s data, special care has been taken in order to be able to attach provenance and licensing information to every piece of data.

The service can be used to take the technical burden of opening data away from older systems and to assemble up-to-date and actionable views to data that would simply be unavailable on any single system. The breadth and connectivity of the available data has already lent itself to several use cases such as data driven visualizations, search UI enhancements and simplified web forms. Long term goal of the platform is to promote the use of common identifiers in order to fully take advantage of the linked data within the university.

At the end of the day, libraries have always been sort of data hubs. We believe that academic libraries could become integral part of the linked data cloud, by providing trusted and stable sources for all university’s linked data.

4. PASTEUR4OA: Open Access Policy Alignment Strategies for European Union Research (Friedel Grant, Marina Angelaki, Victoria Tsoukala)

PASTEUR4OA: Open Access Policy Alignment Strategies for European Union Research

Friedel Grant1, Marina Angelaki2, Victoria Tsoukala2 (1: LIBER Europe, Netherlands, The; 2: National Documentation Centre/NHRF, Greece)

Download poster (pdf): 4 pasteur_4OA_Grant et al

PASTEUR4OA, a project funded by the Science with and for Society programme in FP7, brings together 15 partners from ten European countries to expedite policy developments at national level and establish a network of expert organizations across Europe to work together for advocacy and coordination (Knowledge Net) in support of the European Commission’s 2012 Recommendation on access to, dissemination of and preservation of scientific information. The project builds on and capitalizes the results of another successful European project (MedOANet) that established a network in the Mediterranean region involving many of the current project partners.

PASTEUR4OA has identified expert organizations in member states (Key Node organizations) who engage national policy-makers (namely funders and research institution officials) and assists them in improving and/or developing coordinated policies on open access. Policy-maker engagement will take place through the organization of national meetings, ten regional workshops organized by the project and a European conference bringing together all major stakeholders. The policy engagement programmes developed by various countries will be supported by advocacy material tailored to the needs of each country/ region that the project produces. PASTEUR4OA has already produced policy-focused case-studies of various European countries and a study of policy effectiveness based on an extensive upgrading of the ROARMAP, the main tool that tracks open access policies at the funder and institutional level. The proposed poster outlines work already performed and planned work until the end of the project in July 2016.

The project is coordinated by the National Documentation Centre/ NHRF.

5. ELDORADO: On-demand digitization platform service for library consortium to put back to market out-of-commerce works from the shelves of libraries (János Pancza)

ELDORADO: On-demand digitization platform service for library consortium to put back to market out-of-commerce works from the shelves of libraries

János Pancza (Qulto-Monguz, HU)

Download poster (pdf): 5 Eldorado_poster_Pancza

The poster presentation introduces a best practice new library service developed in the National Library of Hungary. ELDORADO aims to create a cultural eco-system of libraries, readers and publishers. The system was designed in line with the European Commission-facilitated Memorandum of Understanding (MoU) on Out-of-Commerce Books, signed in September 2011 by ten organisations representing stakeholders, including authors and publishers associations, and library organisations.

The platform was developed to serve as a registry for all works in libraries across Hungary, and to provide a one-stop-shop concept for readers to search for online and offline documents and ordering of on-demand digitization. Publishers and libraries can use the right clearance workflow to perform diligent search for rights owners and register rights information. ELDORADO is connected to the national Books in Prints and RRO databases to assist right clearance. Publishers are expected to take part in the service in growing number as ELDORADO offers a complementary business possibility not endangering the existing channels. Rights owners are entitled to set the circumstances how the document can be provided to different user groups, the way of access (download, loan, on-line reading, reading in library network), the number of parallel accesses, payment terms, periods.

From the user perspective, there is a great improvement compared to physical documents. Thus every digitized document is handled as a set sequence of scanned pages; it is possible to create customised e-documents, for example a unique document that consists of one novel, one article and one map from different original documents. Handling documents by pages makes it flexible to change, correct any mistake during digitization or even afterwards.

For libraries, the platform provides a set of tools for collaborative digitization process. Though on-demand user requests are given priority, it is also possible to organize mass digitization project with the cooperation of more libraries. The platform is based on a workflow engine, thus every step can be assigned to different actors in the whole process, or specific flow of tasks can be automatized. The system sends notification about every task, and all activities are logged and traceable with sophisticated statistics.

The poster will give information on the organisational issues that occurred and are still occurring during the implementation and augmentation phase of the project that will end by the summer of 2016. The authors will also collect a list of practical advices based on experiences and share it during the poster session.

6. Implementation of the IFIP Digital Library in the HAL open publication repository (Estelle NIVAULT, Alain MONTEIL, Laurence FARHI, Laurent ROMARY)

Implementation of the IFIP Digital Library in the HAL open publication repository

Estelle NIVAULT, Alain MONTEIL, Laurence FARHI, Laurent ROMARY (French National Institute for computer science and applied mathematics (INRIA), France)

Download poster (pdf): 6 HAL-IFIP-DL_Nivault et al

Inria, the French National Institute for computer science and applied mathematics has been involved for more than 10 years in defining policies and services related to Open Access to scientific information. In 2014, Inria became a partner of the French national infrastructure CCSD, which, together with CNRS and the University of Lyon, develops repository and editorial services for the higher education and research domain. In particular, the HAL publication repository has become a reference platform for the national open access landscape (

The International Federation for Information Processing (IFIP) has partnered with Inria to manage their Digital Library on HAL as a corpus of open access papers in information and communication technologies. The IFIP DL is organized as a series of collections (proceedings, books, journals), including embargoed material initially published by commercial publishers such as Springer, ACM or IEEE, as well as publications issued in conjunction to IFIP events (workshops and conferences).

IFIP and Inria have designed a comprehensive workflow to integrate legacy and new content to the digital library by means of a series of validation and transformation processes of XML based description of the metadata associated to each document. Such information comprises a variety of precise descriptors related to bibliography, affiliation and technical descriptions. At the end of the complete process it is eventually transformed into a representation compliant to the TEI (Text Encoding Initiative) guidelines. The use of a TEI based representation anticipates further management of scholarly content a (XML based) full text with the prospect of re-publishing capacities in additional formats (e.g. ePub).

The integration workflow for IFIP content is based upon a two-step process:

  • The validation and enrichment of the data delivered by the publisher, where pdf and Springer meta-data are grouped together and further information related to IFIP technical committees is being added;
  • The ingestion proper within HAL, by means of an XSLT transform from the enriched Springer format into the standard TEI-based HAL back-office format followed by an upload through a SWORD interface.

Furthermore, various additional processes (generation of tables of content, thematic collection management, de-duplication of content when some documents already exist in HAL) and actuated on the fly during the integration of each volume. Such processes rely in particular upon the rich API available on HAL.

An important step in the integration of IFIP content on HAL is to check all affiliation information (Institutions, laboratories and research teams) against the integrated authorities database associated to HAL: AuréHAL ( This facilitates the production of precise indicators for the digital library (e.g. co-authorship patterns) and ensures the precise monitoring of further usage statistics.

Finally each volume of IFIP DL is a HAL collection with personal design (html pages written manually with a tool provided by HAL) and offer some metrics like number of hits and downloads.

The current IFIP DL is visible under:, all disembargoed documents being available under a CC-BY licence.

7. Opening Peer Review: openness, transparency and interaction in scholarly communication (Arvid Deppe, Tony Ross-Hellauer, Birgit Schmidt)

Opening Peer Review: openness, transparency and interaction in scholarly communication

Arvid Deppe, Tony Ross-Hellauer, Birgit Schmidt (State and University Library Göttingen, Germany)

Download poster (pdf): 7 OpenAIRE_OPR_Deppe et al

OpenAIRE, the European digital infrastructure for open scholarship, brings together more than 50 institutions to foster and further the implementation of open science across Europe. It is a sociotechnical initiative, comprised of both technical and human support activities. OpenAIRE’s support, training and research focus on all aspects of open scholarship, including open access, open data and open scholarly processes. One aspect of OpenAIRE’s broad research activities into how openness and transparency can improve scientific processes is its investigation of new models of peer review to literature and beyond, summarized under the term Open Peer Review (OPR). Taking up LIBER2016’s general themes, the poster will show the potential of OPR to “open up new pathways to interacting with and creating knowledge” by (1) presenting a newly-developed OPR taxonomy which allows a high-level view of OPR in general, as well as (2) reporting the first results of three small OPR experiments.

1. OPR Taxonomy: The umbrella term OPR contains a variety of ways in which the traditionally closed processes of peer review can potentially be reshaped by networked digital technologies. In response to a variety of critiques of traditional peer review (e.g., that it takes too long, is unaccountable, is wasteful of resources, lacks incentive etc.), different forms of “openness” take shape, including post-publication review, online peer commentary, the publication of review reports as legitimate research outputs in themselves, disclosure of reviewer identities, and so on. OpenAIRE’s OPR taxonomy aims to bring clarity to debates on OPR. The taxonomy will be created and tested with the involvement and engagement of OPR stakeholder (authors, editors, readers, publishers).

2. OPR Experiments: OpenAIRE is also involved in small-scale experiments which aim to build OPR prototypes or implement OPR workflows in order to encourage experimentation and studying the effects of open review in the context of digital infrastructures for open scholarship. This poster will report first results from these experiments: (a) OpenEdition’s experiments in OPR and open peer commentary using blogging platforms, (b) The Winnower’s trials of integration with OpenAIRE’s Zenodo repository and the publishing of Journal Club proceedings, and (c) Open Scholar’s creation of the first OPR module for repositories.

8. A National Digital Library or Platform as Service? Finna Project from Research Library’s Point of View (Maria Virtanen, Erkki Tolonen)

A National Digital Library or Platform as Service? Finna Project from Research Library’s Point of View

Maria Virtanen, Erkki Tolonen (The National Library of Finland, Finland)

Download poster (pdf): 8 Finna_Virtanen et al

How to build a user interface for a national digital library and offer a platform configurable for individual library’s, archive’s or museum’s discovery needs? The question has been essential for Finna project which combines the both aims. In this poster we outline the benefits and challenges of this approach for research libraries participating in Finna.

We argue that as a platform service Finna is clearly becoming significant for Finnish research libraries. Finna offers tools to build and maintain a discovery layer to meet the organizational needs. Libraries participating in Finna replace their old OPACs with a new Finna discovery interface which also includes their licensed resources: Ex Libris’ Primo Central Index, SFX and MetaLib. In future Metalib will be abandoned and the list of academic databases and search engines will be maintained as Marc 21 records in another system, possibly the main library system. These resources will be then harvested by Finna as usual. Almost all the libraries of Finnish universities or universities of applied sciences are building their Finna interfaces or have already published one.

It has not always been clear what Finna as a user interface for national digital library has to offer for research libraries. The so called National view of Finna,, combines the contents provided by Finnish libraries, archives and museums. On one hand it is a portal service like Europeana or Digital Public Library of America, on the other it also has service functions for library patrons such as reserving material or renewing loans. The cross-domain national digital library side of the Finna project has brought challenges for research libraries which we present in the poster. In addition we discuss the possible benefits: for example in the context of open access materials and researcher’s needs.

The basic mission of a discovery system is to give the patrons a single search interface into content: both local and non-local, the printed material and licensed or open access digital content that is provided by the library or is considered to be essential to its patrons. How does Finna fulfill this mission? The Finna discovery interfaces of individual research libraries have a single search box but two, or sometimes even four, separate results lists. In the poster we discuss why compromises compared with the ideal have been necessary also from the point of view of the user experience.

The information in the poster is based on surveys of the views of libraries, archives and museums participating in the Finna project, Finna user surveys, usability tests and interviews with research library directors and specialists.

9. Connecting academia with data literacy: The development of three Data Labs at Copenhagen University Library (Christian Ulrich Lauersen, Christian Knudsen)

Connecting academia with data literacy: The development of three Data Labs at Copenhagen University Library

Christian Ulrich Lauersen, Christian Knudsen (Copenhagen University Library / The Royal Library, Denmark)

Download poster (pdf): 9 Connecting academia with data literacy_Lauersen_Knudsen

Academic libraries have been supporting information literacy within academia for many years but changes in the ways scholars work, the rapid development in technical possibilities and a boom in access to open data, calls for a new set of skills; we could call it data literacy.

Today, a first-year student can harvest many gigabytes of data from social media platforms like Twitter and Facebook with some simple online tools and a researcher have the possibility to work with data visualizations of his or hers work in ways that wasn’t possible just a few years back.

To meet this growing demand of data literacy support in the academic community, Copenhagen University Library has established three Data Labs at the faculty libraries at Humanities, Social Sciences and Natural and Health Sciences. The Data Labs are open platforms for supporting data literacy within studies, research and learning through education and events on digital methods in sciences. Besides that the three labs are designed as dynamic and aesthetically inspiring learning environments to fuel the creativity and launch experimentation leading to scientific innovation.

Why? Because there is a demand for it in the academic community and with its central and open platform the academic library is in a unique position to fill it. We aim to support every aspect of the data work process: from harvesting, to cleaning, to analyzing to visualizing.

In the poster presentation we will present the data services, the skills and organization to support it, the physical lab space and the hardware and software that we use to meet the demand of the community.

10. Successful Librarian-Academic Research Partnerships (Satu Alakangas, Anne-Wil Harzing)

Successful Librarian-Academic Research Partnerships

Satu Alakangas1, Anne-Wil Harzing2 (1: The University of Melbourne, Australia; 2: Middlesex University, England)

Download poster (pdf): 10 Librarian-Academic research_Alakangas et al

Research librarians’ roles are expanding and faculty engagement has become stonger over the years. However, the conventional notion of librarian and researcher collaboration is still often considered to be in the area of management and dissemination of research, instead of partnering with researchers in research projects (White, Monroe-Gulick, & O’Brien, 2013). In addition, there are no established pathways to this transition from traditional librarian roles to being embedded into a research project (Carlson & Kneale, 2011).

The purpose of this poster is twofold. Its main purpose is to provide an example of a successful partnership between a librarian and a professor in a longitudinal bibliometric research project. It highlights professional traits and behaviours important for librarians in establishing successful librarian researcher partnerships. It provides suggestions for key contacts in partnership building with researchers. It also summarises challenges and benefits of working closely with researchers to the library, the librarian, the researcher and the department.

It also outlines the longitudinal bibliometric project and its results. We studied the citation counts of 146 professors and associate professors at the University of Melbourne. The databases used were Google Scholar, the Web of Science and Scopus. The data was then used to create a new metric hIa (annual individual h-index) that provides more comprehensive picture of the research impact across different disciplines (Harzing, Alakangas & Adams, 2014). In addition, we looked at the coverage and stability of the databases over a two-year period and concluded that all three databases were relatively stable, but had differences in coverage (Harzing & Alakangas, 2016).


Carlson, J. & Kneale, R. (2011). Embedded librarianship in the research context navigating new waters. College & Research Libraries News, 72(3), 167-170.

Harzing, A. W. & Alakangas, S. (2016). Google Scholar, Scopus and the Web of Science: A longitudinal and cross-disciplinary comparison. Scientometrics, 106(2), 787-804.

Harzing, A. W., Alakangas, S. & Adams, D. (2014). hIa: An individual annual h-index to accommodate disciplinary and career length differences. Scientometrics, 99(3), 811-821.

White, G. W., Monroe-Gulick, A. & O’Brien, M. S. (2013, April). Librarians as Partners: Moving from research supporters to research partners. Paper presented in the Association of College & Research Libraries Conference. Retrieved from

11. Delpher in the network (Maaike Napolitano)

Delpher in the network

Maaike Napolitano (Koninklijke Bibliotheek (National Library of the Netherlands), Netherlands, The)

Download poster (pdf): 11 Delpher_Napolitano

My poster will focus on a case study. More precisely I propose to create a poster on Delpher, the full-text search engine of the Dutch National Digital Library, which started out two years ago as a joint project of the National Library of The Netherlands and the University Libraries of Amsterdam, Groningen, Leiden and Utrecht.

In line with the topics listed for the conference and the objective of sharing best practices I intend to discuss our experiences in setting up the Delpher network and in obtaining the access rights which have been negotiated with publishers and collective rights organizations – two elements which make Delpher unique within the current digitization landscape.

Over the last few years, there have been a number of (inter-)national initiatives to integrate digitized collections and make them available to the academic community. Delpher is a pioneer in this area since it is a joint effort of over 50 organizations on a national level and thus gives access through a single platform to millions of pages from newspapers, books, journals and news bulletins from university library’s, musea and heritage institutions. This allows users not only to search in the National Library’s own collection, but to quickly cross-search the collections of all these different organizations from a single online location.

Furthermore, about half of the content made available via Delpher is still subject to copyright restrictions. Due to intensive negotiations with publishers and collective rights organizations, Delpher has, however, obtained permission to make newspapers entirely and freely available up to the year 1995, both in the Netherlands and in the rest of the world.

In this poster I will also discuss the innovative system which the National Library of the Netherlands has developed to give users location-based access to its contents, as well as other interesting features of Delpher, such as the search option offering historical spelling variants or the addition of manually-corrected OCR texts.

Finally, the poster will briefly highlight some future opportunities for Delpher, such as the addition of geographical metadata to our historic newspapers or the implementation of linked data in Delpher.

12. How can publishers help authors and institutions comply with Open Access policies: recommended standards (Carolyn Alderson, Neil Jacobs, Steve Byford)

How can publishers help authors and institutions comply with Open Access policies: recommended standards

Carolyn Alderson, Neil Jacobs, Steve Byford (Jisc, United Kingdom)

Download poster (pdf): 12 How can publishers help authors_OA_Alderson et al


Gradually, research funders and institutions have been implementing Open Access policies that require research outputs such as peer-reviewed articles to become available on open access. At a global level, institutional and funders Open Access policies have increased from just a small number in 2004 to 770 in early 2016. The transition to Open Access also means that publishers are adapting to a new work environment and as a result they have also been adopting policies to address the terms in which they allow peer-reviewed articles to become openly available. This scenario shows how complex and fragmented the Open Access policy landscape is and how challenging it is for academic support staff and authors to comply with multiple policies in a consistent and systematic way.


Jisc has been taking action on aligning Open Access policies expression by funders and institutions (Open Access Policies Schema) and also by publishers (Global Open Access Compliance Standards for Publishers).

Jisc has developed 13 recommended standards for publishers to adopt which will help authors and institutions globally to implement open access more effectively and reduce their cognitive and administrative burden. The standards include: adopting ORCID IDs; registering articles DOIs with CrossRef; populating co-authors’ affiliation; populating funding metadata; ensuring clarity on OA licensing terms; ensuring clarity on licensing/policy position for article versions; ensuring CC-BY licences for Gold OA; setting embargo periods aligned with those of the academic research community; detailing specific information in the author’s acceptance letter; supplying the accepted manuscript in the acceptance email; delivering an automated notification of acceptance; passing key dates in metadata; and allowing text/data mining. In addition to identifying standards for publishers to adopt, information is provided on the ways in which the academic research sector is asking for publishers’ support in reaching these Open Access standards.

The standards have been reviewed and endorsed by universities, research libraries, learned societies internationally and by members of the Research Libraries UK (RLUK) and the Association for Research Managers and Administrators (ARMA). The next steps are to promote further support and the adoption of the standards by publishers globally through a partnership with UKSG.

This poster presents the recommended standards and proposes to discuss ways for publishers to adopt the standards.

13. Opening digital archives for research: The Cultural Heritage Cluster of the State and University Library, Denmark (Filip Kruse, Jesper Boserup Thestrup)

Opening digital archives for research: The Cultural Heritage Cluster of the State and University Library, Denmark

Filip Kruse, Jesper Boserup Thestrup (State and University Library, Denmark)

Download poster (pdf): 13 Opening Digital Archives for Research_PRINT

Opening digital archives for research: The Cultural Heritage Cluster of the State and University Library, Denmark

The Cultural Heritage Cluster is High Performance Computing/HPC applied to the digital collections of the State and University Library: Danish newspapers (11 mio. pages from 1700s -), the Danish Netarchive (content of the domains .dk from 2005-), TV and radio collections (2,5 mio. hours of broadcasts from the 1980s -) and more.

Up until now these digital collections have been open for almost entirely qualitative analysis – ‘close reading’ – ie. analysis of content on page level. With the use of HPC quantitative analysis methods are enabled across large numbers of web pages focusing on numerical patterns of content -‘distant reading’. The Cultural Heritage Cluster can thus be regarded as an expansion of the possibilities for researchers especially from the humanities but also from the social sciences to benefit from the growing amount of digital data available. Currently the possibilities are being explored by several pilot projects, among which is Probing a Nation’s Web Domain.

First project: Probing a Nation’s Web Domain

This project will analyze the historical development of the Danish web, what the .dk domains looked like in the past and how they have developed. Concurrently with the project the research infrastructure is developed, i.e. tools and procedures necessary to handle corpus creation, long-term storage, documentation, workspace, and collaborative working tools at the State and University Library.

Bringing Researchers Closer to Data

The Cultural Heritage Cluster is a new service and a new research data infrastructure which will enable researchers to analyze data both drawn ‘on demand’ from the collections of the State and University Library and data generated outside the cluster, such as researchers’ own collected data brought along for analysis. Consequently, the service will include assistance on the use of the library’s own collections such as protection of personal data, sharing of data, copyright and other data management issues as well as on the choice of relevant data processing software. The cluster is an attempt to transform the collections from more or less closed archives to collections open and useful for researchers, hence the combination of access to the archives, software for data analysis and storage facilities. The development of the cluster is promoted by close and active cooperation with the researchers.

The Cultural Heritage Cluster is established in a cooperation with DeIC (Danish e-Infrastructure Cooperation, as the

DeIC National Cultural Heritage Cluster (

In addition to the above, the poster will also present some of the possibilities, problems and challenges, which has emerged since autumn 2015 when the infrastructure was established. A brief description of the conditions for access to and use of the cluster and its technical components and capacities will also be included.

14. Research data management policy, implementation and course development at the University of Twente, The Netherlands (Maarten van Bentum, Marga Koelen)

Research data management policy, implementation and course development at the University of Twente, The Netherlands

Maarten van Bentum, Marga Koelen (University of Twente, Netherlands, The)

Download poster (pdf): 14 Research data management_VanBentum-Koelen

This poster focusses on the process of data policy development and implementation at the University of Twente and how these changes influence the content and structure of the research data management course. The University Library is active in this field for almost eight years and plays a crucial role in this whole process.

Data management and data policy at universities in the Netherlands became an issue of growing importance starting from 2012. In 2013 the Executive Board of the University asked the Library to write a data policy. Based on interviews with 15 professors from faculties and research institutes a first version has been written. To create awareness and commitment for research data policy, the Rector of the University, supported by experts from the University Library, used this concept data policy in discussion meetings with faculty professors. A second version of the university data policy was accepted by the Executive Board in July 2015.

Shortly after this the Strategic Council, consisting of the deans and scientific directors, decided to initiate the formulation of more specific faculty data policies. Two faculties have now their own data policy. On the poster we will explain how data policy is implemented in one of these faculties. In both data policy writing and implementation, support and reviewing is done by the University Library.

During the process of data policy development, the University Library developed a general course on Research Data Management embedded in the Twente Graduate School TGS. When data policy is implemented at different levels in the university, content and structure of the course will gradually change to one more integrated with discipline specific data management subjects and jointly organized with faculties and research institutes.

An important issue of a data policy is the definition of responsibilities. The shift in data management responsibility from merely the individual researcher to a shared responsibility within the research group, and even at higher levels, has consequences for the need of research data management awareness and knowledge at different levels in the research organization.

15. EUDAT: Supporting the complete Research Data Management Lifecycle (Hilary Hanahoe, Hege van Dijke)

EUDAT: Supporting the complete Research Data Management Lifecycle

Hilary Hanahoe1, Hege van Dijke2 (1: Trust-IT Services Ltd, Italy; 2: LIBER, the Netherlands)

Download poster (pdf): 15 Eudat_Hanahoe_van Dijke

Among librarians and data managers, there is a growing awareness that the “rising tide of data” requires new approaches to data management and that data preservation, access and sharing should be supported in a seamless way. Data, and a fortiori Big Data, is a cross-cutting issue touching all research communities and infrastructures.

EUDAT’s vision is to enable European researchers and practitioners from any research discipline to preserve, find, access, and process data in a trusted environment. This environment is part of a Collaborative Data Infrastructure (CDI): a network of collaborating centres, combining the richness of community-specific data repositories with the steadiness of some of Europe’s largest scientific data centres. Our mission is to enable data stewardship within and between European research communities through this CDI.

Data managers and librarians across Europe but also globally are particularly important for the success of EUDAT. Librarians and data managers working at research libraries, national libraries, library organisations and information centres know what the researchers in their institutions need, and they are often the first point of contact for researchers with questions about safe storing and sharing of their research data. Data managers and librarians are a key channel to promote EUDAT products and services to the researchers generating data and the research infrastructures that store it. As such, they play a key role in improving the full lifecycle of research data management in their own institution and in Europe as a whole.

EUDAT has developed a suite of research data management services to support researchers in their daily work and with their ever increasing data management challenges. EUDAT services allow accessing of data, depositing of data, informal data sharing, long-term archiving, data identification, and discoverability and computability of both long-tail data and big data.

EUDAT has developed the following services:

B2DROP is a secure and trusted data exchange service for researchers and scientists to keep their research data synchronized and up-to-date and to exchange with other researchers. B2SHARE is a user-friendly, reliable and trustworthy way for researchers, scientific communities and scientists to store and share small-scale research data from diverse contexts. B2STAGE is a reliable, efficient, and easy-to-use service to transfer research data sets between EUDAT storage resources and high-performance computing workspaces. B2FIND is EUDAT’s simple, user friendly metadata catalogue allowing users to discover metadata from a wide range of scientific communities. B2SAFE is a safe and highly available service which allows community and departmental repositories to implement data management policies on their research data across multiple administrative domains in a trustworthy manner. B2ACCESS is an easy-to-use and secure Authentication and Authorization platform.

Through a series of data pilots, including some that focus on libraries and cultural heritage (e.g. Europeana, Aalto University) EUDAT collaborates with research infrastructures and communities offering solutions to their research data challenges and requirements.

For more information on EUDAT visit

16. The Hague Declaration: Improving Knowledge Creation in the Digital Age (Helen Frew, Friedel Grant)

The Hague Declaration: Improving Knowledge Creation in the Digital Age

Helen Frew, Friedel Grant (LIBER Europe, Netherlands, The)

Download poster (pdf): 16 hague dec_Frew_Grant

In a world where we are creating more data than ever, and where that data could contain the answers to some of society’s most pressing challenges such as climate change and disease, it is critical that libraries, researchers, businesses and people in general can use modern techniques and tools (such as text and data mining) to analyse that data and make new discoveries.

The Hague Declaration was created with that goal in mind. It sets out principles for better access to facts, data and ideas for knowledge discovery in the digital age. Developed by experts in the field, it has gathered over 750 signatures from organisations and individuals across the world, since its launch in May 2015.

Our poster will illustrate the importance of improved access to digital information, and in particular the fact that intellectual property legislation was not designed to regulate the free flow of facts, data and ideas, as is currently the case in many areas due to the modern application of copyright law. This point is critical if we are to support researchers in their work, and broaden the potential for open science and data reuse.

Other main points from the Declaration include the assertion that licenses and contract terms should not restrict individuals from using facts, data and ideas, and that people should have the freedom to analyse and pursue intellectual curiosity without fear of monitoring or repercussions.

The poster will give concrete points to show what librarians can do to support the Hague declaration principles. It will encourage LIBER conference participants to sign if they have not already done so and to spread the message within their networks.

The Hague Declaration:

17. UK Research Reserve – the journey of de-duplication continues (Daryl Yang)

UK Research Reserve – the journey of de-duplication continues

Daryl Yang (Imperial College London, United Kingdom)

Download poster (pdf): 17 UKRR_Yang

As technologies continue to help libraries innovate how they operate, both librarians and users want to provide/receive new services and in ways that hadn’t been possible in the past. It represents great opportunities in many areas, but in reality, changes come with challenges. One of the key challenges is the shortage of space as research libraries have accumulated a lot of items over the years and often the solution is to acquire more and bigger buildings to keep them.

To tackle this issue, libraries in the UK work together to identify scarce material for retention and release space by disposing of widely available holdings. By deaccessioning through the UK Research Reserve (UKRR), participating libraries have the confidence that they are making informed decisions and are ensured that research material is preserved and remains accessible (one copy would be kept by UKRR’s partner, the British Library [BL], as the access copy and two copies would be retained by member libraries as preservation copies.) This membership model is essential as it determines if an item is available through the BL’s document delivery services and whether it is scarce or not. This model has worked well and has helped release about 85km of shelf space during UKRR Phase 2.

However, this membership model also means that only about 18% of Higher Education Institutions (HEIs) in the UK have access to UKRR services.

With financial support from the Higher Education Funding Council for England (HEFCE), UKRR aims to open its door to all, within and beyond the HE sector, and invite any library who wishes to de-duplicate their holdings to join the programme. To be able to do so, it is crucial to identify new homes for preservation copies if offering libraries are not committed to retain for the community. By introducing a new role (Preservation Library), the new model offers all libraries an opportunity to dispose of material responsibly and in an informed manner. More importantly, it also ensures that at a time of constant change, research resources that the UK has accumulated for centuries remain accessible to the research community.

Through the poster event, we want to tell the UKRR story and its transition so far. We also want to share thoughts with delegates and learn from their experience.

18. Finnish Universities of Applied Sciences – developing open science practices (Jaana Maria Latvanen, Seliina Maria Katariina Päällysaho)

Finnish Universities of Applied Sciences – developing open science practices

Jaana Maria Latvanen, Seliina Maria Katariina Päällysaho (Seinäjoki University of Applied Sciences, Finland)

Download poster (pdf): 18 Finnish UAS Developing open science practices_Latvanen_Päällysaho

The purpose of this presentation is to describe the current state of openness in Finnish universities of applied sciences and the ongoing work to develop open science policies and practices.

Research, development and innovation (RDI) is one of the mandated tasks of universities of applied sciences (UAS) in Finland. RDI activities are practice oriented, based on needs of working life and focused on problem solving. They typically take place in close cooperation with the customers generating new knowledge, competence, products and services. Strong focus on regional development also needs to be mentioned.

UASs are committed to targets of open science through the project called ”Enhancing openness in the user driven innovation ecosystem of universities” (Avoimuuden lisääminen korkeakoulujen käyttäjälähtöisessä innovaatioekosysteemissä”). The aim of the project is to develop and implement such policies and practices which will improve the openness of RDI projects, data and publications. It also tries to figure out new ways to disseminate the results of the RDI projects.

In order to develop open policy and processes it has been necessary to collect information about the current state of the openness. This poster will present the results of inquiries carried out in the autumn 2015 and in the spring 2016.

The poster will give information about the following issues concerning the state of the openness in Finnish UASs:

  • the state of the openness in strategy and policy level
  • the competence of personnel in the strategic and practical implementation of openness (researchers, RDI administration, projects, libraries and information management)
  • the type and openness of RDI environments and infrastructures
  • the openness of research data / data produced in projects
  • the openness of publications

The open access movement in UASs began already in 2007. As a result, the open repository Theseus was launched in 2009 and the open access statement was given in the same year by Arene, the Rectors’ Conference of Finnish UAS.

At the moment Theseus is the biggest open repository in Finland. It is administered by AMKIT Consortium which coordinates cooperation among the UAS libraries. In the future Theseus will be developed to serve better as a repository of self-archiving and parallel publishing.

UASs have a significant role in the Finnish innovation ecosystem. It is extremely important to ensure that the know-how and the knowledge is effectively shared and widely accessible. There is a lot of work to do and the libraries of UASs are acknowledged partners in that work.

The Ministry of Education and Culture of Finland promotes open science through the Open Science and Research Initiative (ATT). The objective is for Finland to become one of the leading countries in the openness of science and research by the year 2017.

19. Data retrieval issue on university ranking systems (Cem Ozel)

Data retrieval issue on university ranking systems

Cem Ozel (Sabanci University, Turkey)

Download poster (pdf): 19 Data retrieval_cem_ozel

Nowadays there is a growing interest on university rankings. Many works can be found related to this topic in the literature review. QS and THE (Times Higher Education) are two of the most important university ranking systems in the World. In these ranking systems, the number of the universities in Turkey has been gradually increasing. It is known that these ranking systems use different kinds of criteria in order to evaluate universities all over the world. One of their criteria is number of publications indexed in citation databases such as Web of Science and Scopus. QS retrieves data via Scopus. As it is known Scopus is almost twice as wide as Web of Science in terms of coverage. THE was retrieving data via Web of Science until 2015 but it also has started to retrieve data via Scopus as of 2015. When examined comparisons between these two citation databases in 2010-2014 for Sabanci University, it has been decided to use content analysis method very deeply about the situation of publications in WoS but not in Scopus. In this context, firstly it has been looked for the publications which can not be found when it is searched as “Sabanci University” in Affliation search criteria. The reasons are inaccurate, incomplete, adjacent and other entries such as “Sabanc University”, “Sabanici University”, “SabanciUniversity”, “Sabancy University” and so on. Even the name Sabanci University is typed wrong, all wrong entries could not collect under one roof with a right name in order not to be used in the mapping system in Scopus. In addition, there are also problems in terms of wrong year entries. For instance even though publication year is 2014, it appears in 2015 when sorted the results by year. Never has it been so complex to retrieve data from a database. When analyzed most of the problematic records, there has appeared some funny wrong entries. Turkish character “ı” has appeared as “dotless” as has been entered as “sabancdotless”. In this study, such problem cases will be dealt with one by one. It is possible to predict there can be many more mistakes when a university’s title has more than one word. In countries where English is not the official language, there may be two entries for universities in both their own language and in English. When acronyms are added the problem grows. For instance, Middle East Technical University (Ortadoğu Teknik Üniversitesi), and for its acronyms we could cite: ODTÜ; METU. Another issue concerning names in countries where English is not the official/ first language is the letters in the name of the university which do not exist in English as mentioned above, the letter “ı” in Sabancı. It is predicted that there may be a lot of institutions faced with this problem which Sabanci University has. Thus, data retrieval which affects ranking so profoundly should be analysed in the scope of data mining in their own entries sensitively so that institutions could get the ranking they deserve.

20. Research data services in academic libraries: the essential list (Ana Doñate-Cifuentes, Fernanda Peset, Antonia Ferrer-Sapena, Consol García)

Research data services in academic libraries: the essential list

Ana Doñate-Cifuentes2, Fernanda Peset1, Antonia Ferrer-Sapena1, Consol García3 (1: Universitat Politécnica de València, Spain; 2: Universidad CEU Cardenal Herrera, València, Spain; 3: Universitat Politécnica de Catalunya-Barcelona Tech, Spain)

Download poster (pdf): 20 Research data services_Donate-Cifuentes

The connection between academic libraries and researchers through Research Data Services has two-way advantages in relation to the knowledge creation process. It is more than a challenge for librarians, it is an important support for researchers to manage research data in preservation, data sharing and policies questions. Recent mandates (policies) about the deposit of the data underlying the funded research have build new services around this topic in academic libraries (Tenopir et al., 2014).

The aim of this proposal is present the preliminary results of the study about research data services in this type of of library settings (America and Europe). Previously, the Carol Tenopir’s team reviews the situation in North America and Canada. The aim of our work is to build a list with the essential data services for the small libraries with a little budget, and describe the European situation.

Firstly, the method includes a review of ten universities websites looking for Research Data Services (RDS), searched via web; secondly, we have used a classification according to Tenopir et al. (2012) for making comparable our data with the other one. We have searched the web of the 10 best universities according to the expert opinion and we have added some others from the top of Shanghai ranking.

Finally we will propose a list with the essential data services that academic libraries would keep in mind when developing Research Data Services for their researchers.

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